Google Workspace

Unit Overview

  • Google Workspace and Google Drive
  • Gmail
  • Word Processing with Google Docs
  • Spreadsheets
  • Data Management
  • Google Calendar
  • Google Slides (plus Forms)
  • Video Communication
  • Other Google Tools

What is Google Workspace?

All of the apps provided by Google.

Google Apps Logos

Google Drive

Google Drive allows us to store, organize and keep files. It functions kind of like your computer's hard drive. It stores all of the information you create BUT it stores it in Google's servers (computers).

Many of the apps you use store your data in Google Drive.

Google Drive Logo
Click Here

Adding Files/Folders in Google Drive

Google Drive Menu

Adding Files/Folders in Google Drive

Google Drive Options

Cloud Sync

No matter what device you are using, you can access all of your documents/files/folders when you log into Google Drive

Google Drive Options

DLH: Page 28

Unit Overview

  • Google Workspace and Google Drive
  • Gmail
  • Word Processing with Google Docs
  • Spreadsheets
  • Data Management
  • Google Calendar
  • Google Slides (plus Forms)
  • Video Communication
  • Other Google Tools

GMAIL

Gmail Icon

Gmail and other Email Services

Different Providers

List of various email providers
Read more here

Sidebar Menu, Toolbars and Extensions

Gmail sidebar Gmail toolbar

Let's go through this.

Let's Take a Breather 😊

Drafting a Solid Email

  • Content
    • Write a meaningful subject line
    • Proofread
    • Never Assume Privacy
    • Distinguish between formal and informal situations
  • Structure
    • Line breaks are your friend!
    • Signatures
  • Formatting
    • Use bullets and other tools to make email more clear
    • Use hyperlinks when appropriate
    • Guide in your handbook. DLH: Page 29
Dance like no one is watching, email like it may one day be read aloud in a deposition

Email Examples

(Distinguish between CC and BCC! Beware of REPLY ALL)

Solid email draft

More information on Email Composition

Click Here

Draft an Email, Part 1 of 3: Instructions

  1. Address an email to your instructor and CC your TA.
  2. Compose the email, pictured on the next slide. (Part 2)
  3. Add two attachments: an image file and a document file. (Part 3)
  4. Finally, proofread and send your email.
Exercise Gif Trello logo

Draft an Email, Part 2 of 3: Text & Formatting

Sample Email

Draft an Email, Part 3 of 3: Attachments

  1. After the signature, add:
    "P.S. Please see attached image and budget proposal."
  2. Attach an image file.
  3. Attach a document file.
  4. Proofread your email (e.g., Grammarly) and then click "Send."

Gmail Practice

Level up here!

Unit Overview

  • Google Workspace and Google Drive
  • Gmail
  • Word Processing with Google Docs
  • Spreadsheets
  • Data Management
  • Google Calendar
  • Google Slides (plus Forms)
  • Video Communication
  • Other Google Tools

Word Processing

What do we use it for?

What are the most common Word Processors?

Which will we be using in class?

Word Processing is when we use a computer to write and display text (e.g., letters, papers, essays, checklists).

DLH: Page 33

Google Docs

Google Docs Logo

DLH: Page 34

Google Docs

  • Create documents
  • Most formatting supported
  • Share & collaborate
  • Track changes
  • Use citations
  • Export to .docx, .pdf and others
  • Works just like Microsoft Word

What about saving my work?

Spongebob

You don't need to save anything! It does it for you automatically (as long as you are connected to the Internet)

Virtual Tour

Follow along in the handbook and with your instructor.

Google Docs Exercises!

Exercises are in the DLH: Page 39

Exercise Gif Trello logo

Unit Overview

  • Google Workspace and Google Drive
  • Gmail
  • Word Processing with Google Docs
  • Spreadsheets
  • Data Management
  • Google Calendar
  • Google Slides (plus Forms)
  • Video Communication
  • Other Google Tools

Spreadsheet Programs

What do we use it for?

What are the most common Spreadsheet Programs?

Which will we be using in class?

A spreadsheet program is great for calculations, making charts and recording data about all sorts of processes.

DLH: Page 48

Google Sheets

Google Sheets logo

Google Sheets vs. Excel

What you need to know here

Let's Talk About Math!

We will explore our relationship with Math here.

Reading Spreadsheets Exercise

Read here
Exercise Gif Trello logo

Review Google Sheets

DLH: Page 49 to 64

Unit Overview

  • Google Workspace and Google Drive
  • Gmail
  • Word Processing with Google Docs
  • Spreadsheets
  • Data Management
  • Google Calendar
  • Google Slides (plus Forms)
  • Video Communication
  • Other Google Tools

Data Management

Projects that we are training you for:

  • Data Cleanup
  • Data Entry/Validation

Data Cleanup #1

Digital Copy of AC Data Standards is in DLH: Page 65

Exercise here

Exercise Gif Trello logo

Data Cleanup #2

Exercise here

Exercise Gif Trello logo

Data Entry/Verification

Outside research tips

  • Keep track of time.
  • For a specific question that you want answered, explore rephrasing the question.
  • Start with the big resources first (Google, Linkedin, etc).

Data Entry/Verification

Exercise spreadsheet here

Exercise assets here

Exercise Gif Trello logo

Unit Overview

  • Google Workspace and Google Drive
  • Gmail
  • Word Processing with Google Docs
  • Spreadsheets
  • Data Management
  • Google Calendar
  • Google Slides (plus Forms)
  • Video Communication
  • Other Google Tools

Google Calendar

Let's watch this!

Google Calendar Activities

Explore a section of activities here!

More Google Calendar Tips

Try one of these tips!

Try This AC Calendar Activity

  1. Add your TL's calendar to your calendar.
  2. Look at your TL's calendar.
  3. Using the "Find a Time" feature, invite your TL to a "Fake Meeting" next week.
blank calendar month clipart

Unit Overview

  • Google Workspace and Google Drive
  • Gmail
  • Word Processing with Google Docs
  • Spreadsheets
  • Data Management
  • Google Calendar
  • Google Slides (plus Forms)
  • Video Communication
  • Other Google Tools

Presentation Programs

What do we use it for?

What are the most common Presentation Programs?

Which will we be using in class?

A presentation program allows users to display information (e.g., text, images, charts) in slide shows.

Google Slides

Introduction is in the DLH: Page 73

and Virtual Tour

Creating a Pitch Deck

You will be creating a "pitch" for a particular app or tech company. This will be presented to the class with Google Slides.

Start here for examples
Exercise Gif Trello logo

Google Forms

Google Forms is a great way to create forms and quizzes.

Training site is here

Creating a Form

You will be creating a 1-section form with 5 questions.

Instructions here
form clipart

Unit Overview

  • Google Workspace and Google Drive
  • Gmail
  • Word Processing with Google Docs
  • Spreadsheets
  • Data Management
  • Google Calendar
  • Google Slides (plus Forms)
  • Video Communication
  • Other Google Tools

Audiovisual Communication Tools

Lots of options facilitate online meetings and web conferences!

Unit Overview

  • Google Workspace and Google Drive
  • Gmail
  • Word Processing with Google Docs
  • Spreadsheets
  • Data Management
  • Google Calendar
  • Google Slides
  • Video Communication
  • Other Google Tools

Other Google Tools

  1. Keep for notes
  2. Contacts for address book
  3. Translate for translations

Unit Overview

  • Google Workspace and Google Drive
  • Gmail
  • Word Processing with Google Docs
  • Spreadsheets
  • Data Management
  • Google Calendar
  • Google Slides
  • Video Communication
  • Other Google Tools

THE END

Thank you for your attention!